Email is a vital communication tool for businesses. However, it also presents significant cybersecurity risks. From sensitive data breaches to phishing scams, the threats are real and growing.
Ensuring robust email security is crucial for protecting your business and maintaining client trust.
In this blog post, we will explore the top 5 bad email practices that can compromise your security and the best practices to keep your information safe. Let’s dive in!
Top 5 Bad Email Practices
Email is the most common vector for malware, with around 35% of malware delivered via email in 2023. Additionally, 94% of organizations have reported email security incidents, highlighting the pervasive nature of email-based threats. Business email compromises accounted for over $2.9 billion in losses in 2023. These statistics underscore the urgent need for businesses to adopt strong email security measures.
With that in mind, here are the top 5 bad email practices:
- Using Weak Passwords: Weak passwords are easy targets for cybercriminals. Avoid using simple or common passwords and never reuse passwords across multiple accounts.
- Ignoring Two-Factor Authentication (2FA): Not enabling 2FA leaves your email accounts vulnerable. 2FA adds an extra layer of security by requiring a second form of verification.
- Clicking on Suspicious Links: Clicking on links from unknown or untrusted sources can lead to malware infections. Always verify the sender and the link before clicking.
- Sharing Sensitive Information via Email: Sending sensitive information like passwords or financial details through email can be risky. Use secure communication channels for sharing such data.
- Neglecting Regular Security Updates: Failing to update your email software and systems can leave you exposed to known vulnerabilities. Regular updates are essential for maintaining security.
Read also: Don’t Get Hooked: Protect Your SMB from Phishing Attacks
Best Email Practices to Keep Your Information Safe
- Use Strong, Unique Passwords: Create complex passwords that include a mix of letters, numbers, and special characters. Consider using a password manager to keep track of them.
- Enable Two-Factor Authentication (2FA): Implement 2FA on all important accounts to add an extra layer of security.
- Be Cautious with Links and Attachments: Verify the sender and the content before clicking on links or opening attachments. Look out for signs of phishing attempts.
- Encrypt Sensitive Data: Use encryption to protect sensitive information during storage and transmission. Encryption acts as a critical barrier against unauthorized access.
- Regularly Update Security Software: Keep your email software and systems up-to-date with the latest security patches. Regular updates help protect against known vulnerabilities.
Read also: 10 Common IT Mistakes SMBs Should Avoid
Common Cybersecurity Email Threats
Email-based attacks remain the most popular tool cybercriminals use to infiltrate victims’ networks. Here are some common threats:
- Phishing: Cybercriminals send emails that appear to be from legitimate sources to trick recipients into revealing sensitive information.
- Malware Attachments: Malware embedded in email attachments can infect your device and steal data.
- Spam: Unsolicited junk mail can contain harmful links or attachments.
- Business Email Compromise (BEC): Attackers impersonate business executives to trick employees into transferring funds or revealing confidential information.
Read also: Before Getting Rid of Old Tech Devices, Do This
The Takeaway
Navigating the email security landscape is crucial for protecting your business operations and client data. By implementing robust email security practices, you can mitigate risks and ensure a safe environment for your communications.
With over 10 years of experience, Pacific IT Support has been helping businesses operate smoothly and securely.
Contact Pacific IT Support today to learn how we can safeguard your business
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Featured Image Credit: Ribkhan