Discovering the Gems in Google Workspace
Google Workspace, formerly known as G Suite, is a powerful suite of cloud-based productivity tools designed to help businesses streamline their operations.
While many SMBs are familiar with the basic functionalities of Gmail, Google Docs, Google Drive, and other core applications, there are numerous hidden features that can significantly enhance productivity and collaboration.
In this blog post, we’ll uncover some of these lesser-known gems that can help your business thrive.
Hidden Features in Google Workspace
- Gmail’s Undo Send
Ever hit send on an email and instantly regret it? Gmail’s Undo Send feature allows you to recall an email within a few seconds after sending it. Enable it by going to Settings > General > Undo Send and set a cancellation period of up to 30 seconds.
- Google Docs’ Voice Typing
Save time and boost productivity by using Google Docs’ Voice Typing feature. Simply go to Tools > Voice Typing and start dictating your document. This is especially useful for creating lengthy reports or brainstorming sessions.
- Google Drive’s File Versioning
Google Drive keeps track of changes made to your files, allowing you to revert to previous versions if needed. Right-click on a file and select “Manage versions” to access this feature.
- Google Calendar’s Appointment Slots
Simplify scheduling by using Google Calendar’s Appointment Slots. Create blocks of time where others can book appointments with you. This is perfect for managing meetings and consultations.
- Google Sheets’ Explore Tool
The Explore tool in Google Sheets uses AI to provide insights and suggestions based on your data. Click the Explore button in the bottom right corner to get charts, summaries, and answers to your questions.
- Google Meet’s Background Blur
Maintain privacy and professionalism during video calls with Google Meet’s Background Blur feature. Click the three-dot menu during a call and select “Turn on background blur”.
- Google Keep’s OCR
Google Keep can extract text from images using Optical Character Recognition (OCR). Simply add an image to a note, click the three-dot menu, and select “Grab image text”.
The Takeaway
By leveraging these hidden features of Google Workspace, SMBs can enhance productivity, streamline workflows, and improve collaboration. Explore these tools and see how they can transform your business operations.
At Pacific IT Support, we have over a decade of experience helping businesses operate smoothly and securely. Our dedicated teams in Bellingham and Maui are ready to assist you in managing your Google Workspace environment effectively and ensure your IT infrastructure is robust and efficient.
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